We are seeking an experienced, fast, detail-oriented, and highly organized Accountant Administrative Assistant to join our team full-time/ Remote.
Accountant & Executive Assistant
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Company Overview:
247labs is a leading software development company headquartered in Toronto, Canada. We specialize in providing custom software solutions, mobile app development, web development, and digital transformation services to clients across various industries. Our team of experienced professionals is dedicated to delivering innovative, high-quality solutions that drive business growth and exceed client expectations.
- Toronto, Canada (Remote work option available)
Position Overview:
Key Responsibilities:
Administrative Support:
- Answer admin-related emails and other correspondence.
- Assist in the preparation of regularly scheduled reports.
- Assist in setting up employee tools and ensuring smooth onboarding.
- Provide administrative support as requested by managers.
Recruitment & HR Support:
- Assist with the recruitment process, including sourcing candidates, screening resumes, scheduling interviews, and communicating with candidates.
- Maintain accurate records of recruiting activities, such as candidate information and interview outcomes.
- Assist with employee onboarding and orientation.
- Maintain and update employee records in line with company policies and procedures.
- Assist with employee time tracking and ensure accurate records of attendance and work hours using time-tracking software.
- Support managers with any HR-related queries and assist in employee performance tracking.
Report Management:
- Compile, organize, and maintain various reports and documents.
- Assist in the preparation of financial, operational, and administrative reports.
- Collaborate with team members to gather necessary information for reports.
- Assist with generating recruitment, employee time tracking, and project management reports.
- Assist with other reports as requested by the managers.
- Assist in basic accounting tasks such as invoice processing, expense tracking, and reconciliation.
- Prepare financial documents such as invoices, bills, and accounts payable/receivable.
- Maintain accurate records of financial transactions.
- Provide monthly Profit / Loss Reports and other frequent financial reports.
- Track company financials and provide alerts and recommendations for cost improvements.
- Assist with other bookkeeping tasks as requested by managers.
General Administrative Duties:
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- Perform data entry tasks and maintain accurate records.
- Handle sensitive information in a confidential manner.
- Assist in the coordination of office activities and operations to ensure efficiency and compliance with company policies.
- Assist in resolving administrative problems and inquiries.
Qualifications:
- Proven experience as an administrative assistant, office admin assistant, or in a similar role.
- Experience with recruitment processes, including sourcing, screening, and interview scheduling.
- HR knowledge and familiarity with onboarding, employee record management, and time tracking.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with employee time tracking and project management tools (e.g., Microsoft Project, Trello, or similar).
- Basic understanding of accounting principles and practices.
- Familiarity with accounting software (e.g., QuickBooks) and experience in bookkeeping is a plus.
- Knowledge of HR software for managing employee data and performance tracking is a plus.
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- High school diploma; an additional qualification in Office Administration, HR, or Accounting is a plus.
Desirable Skills:
- Experience with employee time-tracking software such as Hubstaff, Clockify, or similar.
- Familiarity with Microsoft Admin Center or similar admin tools for employee software management.
Basic knowledge of recruitment platforms such as LinkedIn Recruiter, Indeed, or Glassdoor.
Join our team:
Join our team and contribute to the smooth operation of our office environment while gaining valuable administrative and accounting experience.
