Introduction:

We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time.

Responsibilities:

  1. Administrative Support:
    • Answer admin related emails, and other correspondence.
    • Assist in the preparation of regularly scheduled reports.
    • Assisting in setup the employee tools.
    • Other administrative support as requested by the managers
  2. Report Management:
    • Compile, organize, and maintain various reports and documents.
    • Assist in the preparation of financial, operational, and administrative reports.
    • Collaborate with team members to gather necessary information for reports.
    • Other reports as requested by the managers.
  3. Accounting and Bookkeeping Assistance:
    • Assist in basic accounting tasks such as invoice processing, expense tracking, and reconciliation.
    • Prepare financial documents such as invoices, bills, and accounts payable and receivable.
    • Maintain accurate records of financial transactions.
    • Provide monthly Profit / Loss Reports and other frequent reports.
    • Track financials of the company and provide alerts and recommendations with cost improvements.
    • Other book keeping tasks as requested by managers.
  4. General Administrative Duties:
    • Perform data entry tasks and maintain accurate records.
    • Handle sensitive information in a confidential manner.
    • Assist in the coordination of office activities and operations to secure efficiency and compliance with company policies.
    • Assist in resolving administrative problems and inquiries.

Requirements:

  • Proven experience as an administrative assistant, office admin assistant, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Basic understanding of accounting principles and practices.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • High school diploma; additional qualification in Office Administration or related field is a plus.
  • Experience with Accounting software such as Quickbooks or book experience experience is a plus.

 

Join our team and contribute to the smooth operation of our office environment while gaining valuable administrative and accounting experience.